Travel - Staff vehicle

Staff Vehicles

If you do not have a company car and have to undertake travel for business or commuting to and from a company location you will need to use the staff vehicle travel section to add your journeys.

To do this navigate to Travel on the lefthand side -> Staff vehicles.

Once in, select the member of staff you are collecting the information for and click on the blue arrow to select them.

Vehicles should be linked to members of staff, the vehicle will default if only one is available, where a staff member has more than one vehicle you will be asked to select. This is done with the blue arrow on the left hand side of the screen.

As with company vehicles the options for distance entry are the same, with the addition of the staff member.

Mileage

To add the data click on Travel on the lefthand side - > Staff vehicle.

Select the vehicle you are collecting the data for and click on Mileage.

Select the staff member and their vehicle.

Enter the date of travel, this can be a specific date or week, month, quarter or annual range. By clicking on the calendar on the right-hand side you will be able to navigate to your selected date.

Enter the distance, the unit for this will come from the vehicle when it was setup, either miles or Kms. If you have any coding requirements for your organisation, they would be entered in the tags section.

Then click Save, depending on the filter on the right hand side you will see your saved entries build.

Odometer

If your company prefers odometer readings to track business mileage. Use the Odometer section. This collection method is not frequently used for private vehicles as the odometer total may include some private mileage as well.

Select the member of staff, your vehicle and the date of travel.

The previous odometer reading will be displayed, so that you only need to enter the new reading and the distance will be calculated by Zeropath.

If this is your first reading, the opening one should have been entered against the vehicle and will be displayed as the last reading on this screen.

Again, enter any coding required in the tags field and Save.

Please note the odometer section cannot be used without an opening reading entered against the vehicle.

Fuel

If you are able to enter the litres of fuel used in your vehicle for business purposes (this is the most reliable method for carbon emissions calculations) then select the Fuel tab.

Again, select the member of staff and the vehicle and the date of travel, for fuel the week option may be useful as the tank has been used over a period of time.

Enter the quantity of litres used and any coding, Save the entry.

Journey

If you are using distances for business journeys to calculate carbon emissions, but do not know what it would be, use the Journey option. This uses Google maps to calculate the route and distance.

Again, select the vehicle that has been used and the date of the journey.

Enter the start and end locations in the boxes provided, this can be postcodes or full addresses. When all of the required locations have been added click on a magnifying glass to perform the distance calculation.

Within this section there are arrows on the location fields which allow locations to be moved around in the journey. The red delete icon can be used to remove a location.

The green plus allows another location to be added and the arrows will add in the locations to make a return journey.

Tags are available for any coding requirements.

On completion click Save to add the journey.